Venue Access:

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You will have access to the venue on Thursday late afternoon/evening. This is usually for drop-offs of alcohol & decor, Friday is the day designated specifically for actual set up and rehearsal. If there is something specific you would like to get set up on Thursday please let us know and we will see if we can accommodate your needs.

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How Does Catering work with farm sourcing & counts?

 

As we mentioned before, we highly recommend using a caterer from our preferred list. In general though we will have a discussion with your caterer about sourcing directly from the farm. Over the winter when planning for the season is complete we will share a list of expected offerings and pricing with your caterer. Then your caterer will be able to present you with a farm-centric menu sourcing as much food as possible from the farm.

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As far as counts, we recommend you have a conversation with your caterer on how much to order. If you are planning on a buffet make sure you let your caterer know if you are expecting heavy eaters. You’d be amazed how quickly a buffet can disappear! Also, you will need to account for photographers, band/DJ, bartender etc. for meals. Your vendors will not be eating nearly as much, and generally do not eat appetizers. Usually, all vendors wait for the guests to be served and then pick from what is left but if you would like the DJ/band/musicians & photographer to eat while the guests are eating so their break lines up with yours PLEASE clearly communicate this to your caterer so they are taken care of at the right time. They are such a big part of your reception you won’t want them to miss anything.

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Can I really Pick my Own Team?

 

Yes! We want you too! When It comes to your vendors we do need to approve them. For caterers new to our venue we MUST have a conversation with them and encourage them to walk the property before you sign on the dotted line with them. As for other vendors we have some great recommendations if you visit our website but ultimately it’s up to you. Just run it by us first for approval and so that if we did have a bad experience with the one you chose we can share that with you before they sign on.

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Bands/Musicians/DJ's:

 

Does the barn provide enough power?

Yes, but musicians must set up in the designated inside corner to left when looking out the big barn doors. This corner has a dedicated 20 amp circuit. We have a diesel 25kw generator that was installed by a licensed electrician that meets all local and state codes. The generator powers the entire venue and has been in use since 2019 and we have not experienced any issues with it (knock on wood). We have powered 6 piece bands in the past without issue.

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Is there power at the ceremony site?

No, your band, musician or DJ will need to bring battery operated equipment or a small generator. Please make sure you share this with them, especially when looking for a quote.

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WiFi:

 

We do not have WiFi up at the farm, therefore sometimes people have trouble connecting to various WiFi devices. It is important that they have all necessary information and/or music downloaded ahead of time.

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Please let your guest know that even cell phone/internet reception can be spotty due to the time of year, the weather, and how many people have visited the lakes region resulting in extra stress on the local cell towers.

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How Many vehicles can we park onsite, behind the barn?

 

The answer is 6. We need to ensure that the shuttles can turn around and that the cars are parked safely with room to exit. The Final Details Packet has a diagram with designated spots. Usually, these spots are for your VIP’s, older people, broken people, guests with kids & dogs. Feel free to look this over and share with anyone who will be needing to park onsite. If they know ahead of time where their parking spot is, it helps our team to keep everything running smoothly!

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What's the best way to communicate no onsite parking to guests?

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A note on the invitation letting guests know where to park, what time to catch the shuttle and possibly only giving the Gilford Town Hall physical address. A Wedding Website is also a great idea to note on the invitations and let guests know to check there for the shuttle schedule.

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Uber/Lyft?

 

If your guests would like to use Uber/Lyft we ask that they take the service to the shuttle stop at the Gilford Town Hall.  This has been a problem this summer so we are really trying to drive this home.  We cannot have  drivers riding up the one lane farm road, it makes it very difficult for vendors and guest drop off.  It's also not a good idea to drop anyone off at the entrance of the road because it causes some traffic and your guests end up sweaty & dusty by the time they reach the ceremony site. 

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Do I also need to provide liability insurance?

 

The answer is yes, Per the contract (see below section 4). Insurance can be obtained through current homeowners or renters insurance as a one day additionally insured or you can purchase online through websites such as Wed Safe https://www.wedsafe.com/Pages/home.aspx (recommended by Wedding Wire)

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a. Customer is required to provide Operator with a certificate of liquor liability event insurance no fewer than SIXTY (60) days prior to the Event Date.

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b. Insurance must name TIMBER HILL FARM, LLC, at the address of 285 Gunstock Hill Rd, Gilford NH 03249, as an additional insured.

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c. Comprehensive Liquor Liability coverage in the amount of ONE MILLION DOLLARS ($1,000,000.00 U.S.) is required, including full coverage for property damage and medical/injury.

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What size are the tables and how many people fit?

 

Our custom made farm tables are 3 ft X 8 ft. The tables can fit 4 guests to a side very comfortably or if you have a large reception planned we can fit up to 5 per side. Max Capacity in the barn is 180!

Recommended layouts are:

Herring Bone – for the max guest count of 180 guests. 5 rows / 4 tables / up to 8-10 guests per table

You can also add the sweetheart table for just the two of you or add tables on either side for a

full head table.

Harry Potter – we recommend a total of 120 guests. 3 rows /4 tables / 10 guests per table

You can also add the sweetheart table for just the two of you or add tables on either side for a

full head table.

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What time do we have to be out?

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10 PM the music is off! The shuttles are usually staged at the pick up spot and most of the time all guests are gone by 10:30 PM. Don’t worry about clean up, The Timber Hill Team will take care of it and consolidate all of your items for pick up on Sunday.

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Is the venue handicap accessible?

 

Yes, it is! We have made sure there are ramps leading into the barn and we even have a ramp leading up to the restroom trailer which is ADA compliant. Here are the dimensions:

The natural ramp to the restroom trailer is 4 ft wide

The Porch ramp in front of the trailer is 3 ft wide

The Porch itself is 4 ft wide by 18ft long

The mens room door is 2 ½ ft wide, there is no larger stall in the mens room.

Mens room stall dimensions are: 2 ft by 4 ft, there are 2 urinals as well (2ft wide opening)

The women's restroom door is 2 ½ ft wide

Women’s room stall dimensions 2 ft by 4ft, 2 stalls and 1 larger stall at 2ft doorway, 3ft 2” by 4 ft and the toilet is at the center back wall.

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Do you have info I can share with our guests?

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Yes, we suggest adding the links to our farm history and about pages from our website to your FAQ list on your wedding website. You can also share our website on your invitation, if you like.

Timber Hill Farm About: https://www.timberhillfarm.com/about

Timber Hill Farm History: https://www.timberhillfarm.com/history

And please share the animal rules with your guests!!!! https://www.timberhillfarm.com/_files/ugd/df3b72_9b435412c19844c29f5a6bddc8cb0601.pdf

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